Storing Placing papers in a folder Inspecting Checking correspondence (files, letters, etc.) for release initials Incoming Letters that must be released before filing Geographic System in which records are filed by location Folder Container for filed correspondence Subject System in which records are filed by topic Chronological System in which records are filed by date Left Direction of top of a letter in a file folder Coding Marking correspondence with a filing caption; After indexing, creating a file name for correspondence Directory A listing of the file names on a computer drive or disk Indexing Identifying parts of a caption as Unit 1, Unit 2... Miscellaneous Subject file folder containing correspondence about several topics Individual Alphabetic file folder for correspondence to or from one company or person Unit Each part of a file name used in indexing Alphabetic System in which records are filed by the name of a company or person Release Mark on a letter that indicates approval for filing Sorting Arranging papers in proper sequence for storage Alphabetizing Arranging names in order according to letters of the alphabet File name Name assigned to the individual documents after they have been indexed and coded Structure Determines how a Records Management System is set up Filing Method Determines how files are organizes (i.e., subject, numeric) Updating Changing something in a file or record to make it current Archiving To place in a long term storage area for files that are no longer actively used Filing vocabulary words
